The Applicant Tracking System (ATS)

What is the ATS?

The Applicant Tracking System (ATS) is an automated software program used by employers to collect, organize, screen, and rank job applications for vacancy announcements. The ATS typically uses either a point-based or percentage-based scoring system to evaluate applicants.

For most positions, candidates should aim to achieve a score of at least 70 points or rank within the top 70th percentile. Higher scores generally improve the likelihood of advancing to the next stage of the hiring process.

How Does It Work?

When an applicant submits a resume, the ATS scans the document for keywords and qualifications that match the requirements of the position. The system reviews several factors, including:

• Professional experience

• Education

• Certifications

• Skills and competencies

• Keywords from the job announcement

Once the review is complete, the ATS assigns a score based on how closely the applicant's qualifications align with the position requirements.

ATS Scoring

Most ATS platforms utilize a scoring scale ranging from 0–100 points or 0%–100%.

Generally:

• 70–79 points (70%–79%) = Competitive candidate

• 80–89 points (80%–89%) = Strong candidate

• 90–100 points (90%–100%) = Excellent candidate

The score is often based on weighted categories. While each employer may configure its system differently, common weighting includes:

Category Typical Weight

• Skills & Competencies 25–35%

• Professional Experience 15–25%

• Education 10–15%

• Certifications 5–15%

• Keywords & Job Alignment 10–20%

Strategy

From application submission to the interview, success requires a strategic approach. The job market is highly competitive and understanding how to position yourself can significantly improve your chances of success.

Review for Accuracy

Mistakes can be costly. In some cases, they can be the difference between receiving a referral and being removed from consideration altogether.

Common issues include:

• Missing employment dates

• Formatting errors

• Incorrect contact information

• Missing keywords

• Grammatical or spelling mistakes

• Even minor errors can negatively impact ATS performance and recruiter perception.

Tailor Your Resume

Tailoring your resume is critical. This involves emphasizing the professional experience, skills, and competencies that most closely align with the vacancy announcement.

Think of it as presenting the strongest version of your professional story while ensuring that your qualifications clearly match the employer's needs.

Formatting Matters

Resume formatting plays a significant role in ATS compatibility.

Avoid:

• Graphics

• Text boxes

• Complex tables

• Excessive colors and designs

Instead:

• Use standard fonts such as Calibri, Arial, or Times New Roman

• Include clear section headings

• Use consistent formatting

• Focus on content and readability

Remember, content is more important than design when it comes to ATS performance.

Consider a Professional Resume Writer

If you're unfamiliar with creating a competitive resume, consider working with a professional resume writer.

Professional resume writers understand:

• ATS optimization techniques

• Industry-specific hiring practices

• Federal and private-sector resume requirements

• Keyword optimization strategies

They can also:

• Save you time

• Strengthen your accomplishments

• Improve resume structure and formatting

• Provide targeted recommendations based on the position you are pursuing

Final Thoughts

Obtaining employment is a journey, and successful job seekers approach that journey strategically. Understanding how the ATS works, tailoring your resume, ensuring accuracy, and presenting your qualifications effectively can significantly increase your chances of securing interviews and landing your next opportunity.

Remember: A strong resume does not guarantee a job, but it does increase your chances of getting your foot in the door. Preparation, strategy, and persistence are the keys to success.